COMPASS Operations Training

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1) For the purpose of this session, we are going to use the SI 1992/2966 The Personal Protective Equipment At Work Regulations as an example.

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2) Clicking on a regulation title automatcally opens the Admin page within that regulation.

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3) In the admin page we can see the rationale as to why that particular regulation applies.

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4) On this screen you can assign a responsible person under "Responsibility";

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5) Categorise the regulation under "Category", in this example giving the item a specifc level of risk;

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6) Text regarding Applicability;

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7) And set a desired completon date. All of these options are customisable for users. If a user wishes to create custom functions for their admin page, they will need to contact their COMPASS Operations account administrator.

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8) You must click the Apply button to save any changes made.

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9) Within each regulation there are 8 different functions available. They are accessed by the tabs on the left-hand side of screen.

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10) We'll go first into the Clauses Compliance function, as this is the one most frequently used.

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11) This function allows you to view the full list of legislative Clauses contained within that Regulation.

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12) Clicking on a Clause takes you into that particular Clause.

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13) Within each clause you can find the following information:

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14) Legislation shows us the full text from this legislative Clause, which in this case is Clause 4 Proision of personal protective equipment.

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15) For Non-UK legislation, the user has the option to view the clause in their native language under the standard Legislation tab. In our example, the legislation is displayed in Danish.

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16) The user can also use the "Translated Legislation" tab where the clause can be viewed in English.

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17) If there is an Approved Code of Practice (ACOP), associated with the regulation, you will see an extract relating to this particular Clause under the ACOP tab.

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18) Rationale has a high-level statement as to why that particular regulation applies.

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19) Duties - a particular statement on what must be done by the employer or duty holder to ensure cmpliance.

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20) Evidence - evidence on how your organisation complies with this legislative clause. Typically, this will include reference to a document procedure or procedures from your organisation's management system. In our example, there is reference made to this particular protective equipment standard.

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21) There are 3 additional tabs within the Evidence function that can be used. These are Attachments, Procedures, and Tasks.

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22) Under Attachments, the user can add references such as guidance or standards.

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23) Under the Procedures tab, applicable procedures can be listed. In our example, we have two procedures that have been tagged.

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24) Lastly, we have the Tasks tab. This is where any associated tasks can be logged using the Tracker tool.

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25) At the very bottom of the Clauses Compliance screen, the "Justification and other" function allows you to mark a Clause as Not Required in cases where it is considered to be irrelevant to your organisation's asset or acitivites.

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26) Select Not Required from the drop down menu here and then insert the justification as to why this is the case.

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27) The Update Clause button at the bottom of the screen allows you to save all of the changes made to the clause into the system.

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28) The Re-open functions allows a Clause that has been previously marked as Complete to be re-opened.

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29) We will now take a look at the remaining functions available within a regulation, starting with Global Compliance.

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30) The Global Compliance Function allows you to set Duties and Evidence at a global level, that is for the entire regulation, rather than clause by clause.

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31) Typically, Global Compliance is used to address less-complex legislation which can be evidenced by a single procedure or process, such as this example SI 2013/1471 The Reporting of Injuries, Deseases and Dangerous Occurrences Regulations which has been addressed by a single procedure.

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32) In this example, the duties and evidence have been set at a global level.

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33) Next, we have the Documents function.

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34) It allows you to see any documents or procedures which have been attached as Evidence of compliance across all the clauses in the regulation.

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35) The Links function provides an option to link to an external source.

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36) For example, to guidance on a regulator's web page or to a specific URL location in the Weston OnLine database. Often, this is used to link to additional useful detail cited in regulatory Annexes or Schedules. In our example, we have attached a URL to the HSE RIDDOR guidance.

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37) Next is the Linked Tracker Items.

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38) Which allows you to view actions raised in the Tracker system against this piece of legislation.

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39) Authority Contacts allows you to add details of your regulatory authority contacts.

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40) Lastly, the History function provides a user with a log changes made.

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41) Items are sorted by responsible person;

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42) and date;

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43) You may also have noticed the See Full Legislation button which is visible on all the screens within a regulation.

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44) Clicking here opens the full legislative text in Weston OnLine in a new window.